In 2026, the accounting software landscape is evolving faster than ever, driven by higher digital adoption, stricter tax regulations, and the rising need for real-time financial insights. Today, businesses — especially small and medium enterprises (SMEs) — want smarter ways to manage finances, automate tax filing, and track cash flow without manual effort.
Accounting software is no longer optional. It has become essential for startups, freelancers, small businesses, retailers, and growing enterprises that want to improve efficiency and make better decisions.
In this article, we’ll cover:
Table Of Content
- What is Accounting Software?
- Why it’s Important for Small Businesses
- Who Needs Accounting Software?
- Comparison Table: Accounting Software
- 10 Best Accounting Software for Small Business in 2026
- 1. Zoho Books
- 2. FreshBooks
- 3. Intuit QuickBooks
- 4. Xero
- 5. Sage
- 6. Tallyprime
- 7. Vyapar
- 8. Busy
- 9. Wave
- 10. Kashoo
- Small Business Accounting Software Ratings (2026)
- Tips for Choosing the Right Accounting Software
- What to Consider When Choosing Accounting Software
- Types of Accounting Software
- Based on Functional Capabilities
- Essential Features to Look For Accounting Software
- Advanced Features to Consider Accounting Software
- Best Accounting Software by Business Situation
- Future Trends in Accounting Software (2027 & Beyond)
- Final verdict
- Accounting Software in 2026 — Final Picks
- Frequently Asked Questions
Accounting Software
Accounting software helps businesses automate key financial tasks like accounts payable, accounts receivable, billing, payroll, and general ledger management. These tools also integrate with other business systems to give real-time visibility into your company’s financial health.
Most accounting platforms can be customized to fit different business sizes and industries, making financial operations faster, more accurate, and easier to manage. Related solutions include audit software, billing and invoicing systems, bookkeeping tools, compliance software, and financial reporting platforms.
At Kingtechiz, we simplify your decision-making by helping you compare and choose the best accounting software in India based on your business needs and goals.
Why Accounting Software is Important for Small Businesses
Accounting is a crucial part of every business, and it can be time-consuming. Accounting software helps simplify and automate many of these tasks. Here are the key benefits:
1. Streamlines Financial Tasks
Automates data entry and categorization.
Reduces manual errors and saves time.
2. Ensures Accurate Records
Removes human mistakes.
Keeps financial data clean and updated.
3. Supports Better Decisions
Gives real-time financial insights.
Helps businesses make quick, informed choices.
4. Simplifies Compliance & Tax Filing
Follows accounting and tax rules automatically.
Makes tax calculation and filing easier.
5. Improves Financial Analysis
Speeds up report creation.
Shows performance and growth opportunities.
6. Enables Easy Collaboration
Cloud access for teams to work from anywhere.
Ensures everyone sees updated data.
Who Needs Accounting Software?
Accounting software is useful for any business that wants to simplify financial tasks, reduce manual work, and maintain accurate records. It helps teams manage invoices, expenses, taxes, and reporting more efficiently. Here’s who benefits the most:
- Small Businesses – To manage finances, save time, and reduce errors.
- Accountants & Bookkeepers – To improve accuracy and automate routine work.
- Startups – To build scalable and organized financial systems.
- Freelancers – For quick invoicing, payment tracking, and expense management.
- Enterprises – To handle complex, multi-department financial operations.
- Non-Profits – To maintain transparency and meet compliance standards.
- Retailers & Service Providers – To track sales, expenses, and daily cash flow.
- Small Businesses – To manage finances, save time, and reduce errors.
Comparison Table: Accounting Software
| Software | Best For | Starting Price | Key Features | Rating |
|---|---|---|---|---|
| Zoho Books | SMEs, Startups | ₹0 / $20 | Invoicing, GST, Automation | 4.7/5 |
| FreshBooks | Freelancers | $21 | Billing, Time Tracking | 4.6/5 |
| QuickBooks | Small & Medium Businesses | $35 | Inventory, Reports | 4.7/5 |
| Xero | Startups, Global Businesses | $29 | Multi-currency, Automation | 4.5/5 |
| Sage | Professionals & SMEs | $19 | Advanced Reporting | 4.5/5 |
| TallyPrime | Retail, Offline Businesses | ₹750 | GST, Inventory | 4.4/5 |
| Vyapar | Indian SMEs | ₹283 | Billing, Stock | 4.4/5 |
| Busy | SMEs, GST-heavy | ₹0 | E-Invoice, GST | 4.4/5 |
| Wave | Freelancers | $0 | Invoicing, Receipts | 4.3/5 |
| Kashoo | Small Businesses | $20 | Reporting, Reconciliation | 4.2/5 |
10 Best Small Business Accounting Software in 2026
- Zoho Books
- FreshBooks
- Intuit QuickBooks
- Xero
- Sage
- Tallyprime
- Vyapar
- Busy
- Wave
- Kashoo
Overview Of The 10 Best Accounting Software Pricing & Features Comparison Guide
1. Zoho Books
Zoho Books is a cloud-based accounting software designed to help small businesses manage their finances, automate workflows, and stay tax compliant all in one place. It’s part of the Zoho ecosystem, which makes it a great fit for businesses already using other Zoho tools.
Whether you’re a freelancer, startup, or growing business, Zoho Books offers tools that help you save time, reduce manual work, and make better financial decisions.
Zoho Books Accounting Software Pricing
i) Free Plan
Monthly: ₹0
Month Billed annually: ₹0
Key Limits:
✅ 1 user + 1 accountant
✅ 1000 invoices/expense entries
✅ Invoicing and expense tracking
✅ GST reports and filing
✅ Bank reconciliation
ii) Standard Plan
Monthly: ₹899
Month Billed annually: ₹749
Key Limits:
✅ 3 user & allows 5000 invoices
✅ 5000 expense entries
✅ Manage e-invoices and payments
✅ Enable customer portal
✅ Invoice Management System
✅ Enable transaction period locking
✅ Generate divisional reports with reporting tags
iii) Professional Plan
Monthly: ₹1,799
Month Billed annually: ₹1,499
Key Limits:
✅ 5 user & allows 10000 invoices
✅ Multi-currency transactions
✅ 10000 expense entries & Bill timesheets
✅ Create price lists & custom user roles
✅ Setup sales and purchase approvals
✅ Customize business workflows
iv) Premium Plan
Monthly: ₹3,599
Month Billed annually: ₹2,999
Key Limits:
✅ 10 user & allows 25000 invoices
✅ 25000 expense entries
✅ Prepare and review budgets
✅ Cash flow forecasting
✅ Enable vendor portal, Set up custom domain
✅ Embed contextual web pages/apps
v) Elite Plan
Monthly: ₹5,999
Month Billed annually: ₹4,999
Key Limits:
✅ 15 user & allows 100000 invoices
✅ Dashboard customization
✅ Advanced inventory management
✅ Serial number tracking
✅ Warehouse management
vi) Ultimate Plan
Monthly: ₹9,599
Month Billed annually: ₹7,999
Key Limits:
✅ 25 user & allows 100000 invoices
✅ Zoho Analytics
✅ Add and track KPIs for your business
✅ 50+ Pre-built data visualization
✅ Embed reports in web sites
✅ Records/Rows (3 Million)
Notes:
▪️Zoho offers a 14-day free trial with all its plans.
▪️Sometimes, due to special discount offers, the pricing may vary.
Add-Ons (Available from Standard Plan Onwards)
➡️ Additional Users: ₹150/user/month billed annually or ₹180/user/monthly
➡️ Additional Employees for Payroll: ₹60/employee/month billed annually or ₹75/employee/monthly
➡️ Additional GSTINs: ₹600/GSTIN/month billed annually or ₹720/GSTIN/monthly
➡️ Advanced Autoscans: ₹419 for 50 scans/month billed annually or ₹499 monthly
➡️ SMS Credits: ₹75/credit (minimum purchase of 5 credits)
➡️ Additional Warehouses: ₹500/month billed annually or ₹600/monthly
➡️ Orders and Shipping Labels: ₹360/month for 50 orders and 50 shipping labels (billed annually)
Notes: Add-ons are not supported in the Free plan.
Core Features of Zoho Books
✔️ Receivables & Payables
✔️ Tax Compliance
✔️ Inventory & Bank reconciliation
✔️ Projects accounting & Reports
✔️ Collaboration
✔️ Workflow Automation
✔️ Integrations
Pros
Excellent automation for invoicing & GST
Affordable pricing for SMEs
Strong integrations (Zoho ecosystem + third-party tools)
Customizable workflows and reports
Great for both service and product-based businesses
Cons
Limited payroll capability in some countries
Slight learning curve for first-time accounting users
Advanced features require higher plans
FreshBooks is a cloud-based accounting solution built with small business owners in mind. It’s especially popular among freelancers, solopreneurs, consultants, and service-based businesses who want to spend less time managing finances and more time focusing on their work.
What makes FreshBooks unique is its user-friendly design, simple invoicing, and time tracking features, all accessible through the web or a mobile app.
FreshBooks Accounting Software Pricing
i) Lite Plan
Monthly: $21 (Regularly)
Yearly: $252 (Regularly)
Key Limits:
✅ 5 clients allowed, Track expenses in real time
✅ Generate tax-time reports
✅ Create and send estimates
✅ Bank reconciliation
✅ Get paid via credit cards & bank transfers
✅ Best for freelancers
ii) Plus Plan
Monthly: $38 (Regularly)
Yearly: $456 (Regularly)
Key Limits:
✅ 50 clients allowed
✅ Create proposals & client retainers
✅ Collaborate with your accountant
✅ Capture receipts by photo
✅ Run financial and accounting reports
✅ All lite plan features,
✅ Best for self-employed
iii) Premium Plan
Monthly: $65 (Regularly)
Yearly: $780 (Regularly)
Key Limits:
✅ Unlimited clients allowed, All plus plan features
✅ Give your accountant access
✅ Customize email templates
✅ Analyze project profitability
✅ Generate tax-time reports
✅ Best for Business With Contractors
iv) Select Plan
Monthly & Yearly: Talk to a consultant
Key Limits:
✅ Unlimited clients allowed
✅ Lower credit card transaction fees
✅ Remove FreshBooks branding
✅ Import data via Easy Switch
✅ Gain access to dedicated phone support
✅ Best for Business With Employees
Add-Ons (Available for All Plans)
➡️ Team Members: $11/month per user
➡️ Advanced Payments: $20/month (Included in Select Plan)
➡️ FreshBooks Payroll: $40/month plus $6/month per user
Notes:
▪️Freshbook offers a 30-day free trial with all its plans.
▪️Pricing and availability may vary based on your country.
▪️Sometimes, due to special discount offers, the pricing may vary.
Core Features of FreshBooks
✔️ Invoicing
✔️ Billing and Payments
✔️ Time & Expense Tracking
✔️ Estimates and Proposals
✔️ Project & Account Management
✔️ Mobile Accessibility
✔️ Integrations
Pros
Very easy to use — ideal for non-accountants
Best invoicing and time-tracking capabilities
Client portal and project profitability tracking
Fast customer support
Cons
Limited inventory features
Can get expensive as client list grows
Multi-currency only in higher plans
Intuit QuickBooks offers both cloud-based and desktop-based accounting solutions, making it ideal for businesses of all sizes. QuickBooks helps small businesses save time and stay organized with its easy-to-use features.
Whether you’re a freelancer, a growing business, or running a team, QuickBooks Online offers flexible tools to help you stay on top of your finances with ease.
Intuit QuickBooks Accounting Software Pricing
i) Simple Start Plan
Monthly: $35 (Regularly)
Key Limits:
✅ 1 user + accountant, Income & expense tracking
✅ Send unlimited custom invoices & quotes
✅ Insights & reports, GST and VAT tracking,
✅ Up to 250 items in Chart of Accounts
ii) Essentials Plan
Monthly: $65 (Regularly)
Key Limits:
✅ 3 user + accountant
✅ Include start plan features,
✅ Tracking employee time
✅ Manage bills & payments
✅ Multi-currency
iii) Plus Plan
Monthly: $99 (Regularly)
Key Limits:
✅ 5 user + accountant
✅ Include essentials plan features,
✅ Recurring transactions and bills
✅ Track employee time,
✅ Up to 40 classes and locations
iv) Advanced Plan
Monthly: $235 (Regularly)
Key Limits:
✅ 25 user + accountant
✅ Include plus plan features
✅ Unlimited classes and locations
✅ Automate workflows
✅ Unlimited items in Chart of Account
✅ Custom reporting fields
✅ Backup online & restore data
Notes:
▪️Quickbooks offers a 30-day free trial with all its plans.
▪️Pricing and availability may vary based on your country.
▪️Sometimes, due to special discount offers, the pricing may vary.
Core Features of QuickBooks
✔️ Invoice & Expense Tracking
✔️ GST & VAT tracking
✔️ Connect bank feeds
✔️ Inventory management
✔️ Capture & organize receipts
✔️ Mobile accounting app
✔️ Data security & migration
✔️ Automating workflow processes
Pros
Advanced reporting and automation
Strong integrations with payroll, POS, CRM
Excellent multi-currency and inventory support
Suitable for scaling businesses & startups
Cons
Higher pricing compared to competitors
New users may find UI overwhelming
Customer support varies by region
4. Xero
Xero is a cloud-based accounting software designed for small businesses that want to simplify their finances and stay organized. Known for its clean interface and strong automation, Xero is widely used across the world, especially by startups, freelancers, and service-based businesses.
With Xero, you can manage your bookkeeping, invoicing, inventory, payroll (in some countries), and taxes, all from one central platform, accessible from anywhere.
Xero Accounting Software Pricing
i) Starter Plan
Monthly: $29 (Regular
Key Limits:
✅ Send quotes and 20 invoices, Enter 5 bills
✅ Reconcile bank transactions
✅ Capture bills and receipts
✅ Cash flow and business snapshot
ii) Standard Plan
Monthly: $46 (Regularly)
Key Limits:
✅ Includes all Starter features
✅ Bulk reconcile transactions
✅ Reconcile bank transactions, Enter bills
iii) Premium Plan
Monthly: $69 (Regularly)
Key Limits:
✅ Includes Standard plan features
✅ Use multiple currencies
Add-Ons (Available for All Plans)
➡️ Claim expense: Optional From $4 per month
➡️ Track projects: Optional From $4 per month
Notes:
▪️Xero offers a 30-day free trial with all its plans.
▪️Pricing and availability may vary based on your country.
▪️Sometimes, due to special discount offers, the pricing may vary.
Core Features of Xero
✔️ Online invoicing
✔️ Accept Payments
✔️ Bank reconciliation
✔️ Claim expenses & Purchase orders
✔️ Paybills
✔️ Analytics
✔️ Accounting dashboard
Pros
Perfect for global/international transactions
Accurate bank reconciliation & cash-flow analytics
Strong collaboration features for accountants
Clean dashboard with deep automation
Cons
Limited customer support channels
Inventory features require add-ons
Fewer built-in tax-compliance tools for India
5. Sage
Sage provides both cloud-based and desktop-based accounting software to meet the diverse needs of businesses. It is a trusted global provider of business management solutions, offering flexible accounting tools for businesses of all sizes. The cloud-based Sage Accounting is ideal for small businesses and sole proprietors. For businesses that need more advanced capabilities, Sage 50 is a powerful desktop-based solution. It’s best suited for small to medium-sized businesses looking for in-depth accounting features, including inventory management, job costing, and detailed financial reporting.
A) Sage Business Cloud Accounting Price
i) Start Plan
Monthly: $19 (Regularly)
Key Limits:
✅ Send unlimited sales invoices
✅ Bank reconciliation
✅ Supports English and French
✅ Calculate your GST/HST to submit to CRA
✅ Best for freelancers and individuals
ii) Plus Plan
Monthly: $43 (Regularly)
Key Limits:
✅ Include start plan features
✅ Run advanced reports
✅ Forecast cash flow
✅ Manage purchase invoices
✅ Automate receipt capture
✅ Best for small business
iii) Standard Plan
Monthly: $63 (Regularly)
Key Limits:
✅ Include plus plan features,
✅ Multi-currency banking,
✅ Exchange rate gains & loss report
✅ Manage inventory, stock and pricing
✅ Set stock re-order limits & get out-of-stock warnings
Notes:
▪️New customers can enjoy a 3-month free trial on all plans.
▪️Pricing and availability may vary based on your country.
▪️Sometimes, due to special discount offers, the pricing may vary.
B) Sage 50 Desktop Based Accounting Pricing
i) Pro Accounting Plan
Monthly: $61.92
Yearly: $625
Key Limits:
✅ Single User, Invoice and bill tracking
✅ Purchase order and approval
✅ Expense management
✅ Automated bank reconciliation
✅ Reporting
ii) Premium Accounting Plan
Monthly: $239.17 (5 user)
Yearly: $2,391 (5 user)
Key Limits:
✅ 1-5 user, Advanced budgeting tools
✅ Advanced inventory tracking (serialized)
✅ Advanced reporting, Audit trails
iii) Quantum Accounting Plan
Monthly: $452 (10 user)
Yearly: $4,546 (10 user)
Key Limits:
✅ Upto 40 user
✅ Include premium features
✅ Role-based user permissions
✅ Workflow management
Notes:
▪️30- days free trial available for only Pro & Premium plans.
▪️The pricing above is only available to new customers.
Core Features of Sage Accounting
✔️ Core cloud accounting features
✔️ French language product & support
✔️ Audit trails
✔️ Free bank feeds
✔️ Unlimited users
✔️ Unlimited transactions & chart of accounts
✔️ Project profitability
Pros
Powerful reporting & budgeting tools
Best for job costing & manufacturing/production
Desktop version great for enterprises
Multi-currency and multi-entity support
Cons
UI not as modern as cloud-first competitors
Setup and onboarding take time
Desktop version requires IT maintenance
6. Tallyprime
TallyPrime is a business accounting software developed by Tally Solutions. It is primarily a desktop-based solution, designed to work offline on Windows computers. However, it also offers cloud access through integration with services like Amazon Web Services (AWS), allowing users to work remotely if needed.
TallyPrime helps small and medium-sized businesses manage accounting, inventory, payroll, taxation (including GST), and financial reporting, all in one place. Its simple interface makes it easy to use, even for people without a strong accounting background. With TallyPrime, businesses can save time, reduce manual work, and stay compliant with tax laws.
TallyPrime Accounting Software Pricing
i) TallyPrime Silver
1 month: ₹750
3 month: ₹2,250
12 month: ₹9,000
Lifetime: ₹22,500
Key Limits:
✅ Single User access on single pCs
✅ Fully loaded with all Features
✅ Invoicing & Accounting
✅ GST and Compliance
✅ e-Invoicing and e-way bills
✅ Zero cost EMI available
✅ Free access to TSS Features
✅ Banking and Cashflow,
✅ 1-Year Free TSS (only Lifetime plan)
ii) TallyPrime Gold
1 month: ₹750
3 month: ₹2,250
12 month: ₹9,000
Lifetime: ₹22,500
Key Limits:
✅ Include sliver plan features
✅ Multi User access on multiple pCs
✅ Fully loaded with all Features no limit
Notes:
▪️Prices are exclusive of 18% GST
▪️7-days free trial available.
▪️Sometimes, due to special discount offers, the pricing may vary.
Core Features of TallyPrime
✔️ GST compliant invoices
✔️ Flexible purchase and sales management
✔️ GST returns & reconciliation
✔️ Multi-currency support
✔️ Connected e-invoice & e-way bill
✔️ Security & user management
✔️ Payment QR code and link on invoices
✔️ Inventory reports
Pros
Excellent for GST, stock management & billing
Works offline without internet
Highly trusted by Indian SMEs
Detailed reporting for retail & wholesale
Cons
Limited automation compared to cloud tools
Remote access requires paid cloud setup
UI not beginner-friendly for first-time users
7. Vyapar
Vyapar is a reliable and easy-to-use accounting software built for small and medium-sized businesses in India. It offers two convenient options: a Desktop App and a Cloud-Connected Mobile App. The Desktop App works offline on Windows PCs, making it ideal for businesses with limited or unstable internet access. Meanwhile, the Mobile App is available on Android devices and supports real-time online access with automatic data synchronization across devices. Both versions are designed to simplify business operations, helping users manage invoicing, inventory, and GST compliance with ease.
Vyapar Accounting Software Pricing
i) Silver Package
Month billed annually: ₹283
Desktop (1yr & 3yr): ₹3,399 & ₹7,799
Mobile (1yr & 3yr): ₹699 & ₹1,499
Desktop + Mobile (1yr & 3yr): ₹3,999 & ₹8,699
Key Limits:
✅ Track income, expenses and cash flow
✅ Send invoices and quotations
✅ GST and Compliance
✅ Manage full stock inventory
✅ Import item details from Excel
✅ Create purchase and sales orders
✅ Auto-backup feature for data safetys
✅ Share transactions with parties
✅ Get 200 SMS Credits
ii) Gold Package
Month billed annually: ₹308
Desktop (1yr & 3yr): ₹3,699 & ₹8,199
Mobile (1yr & 3yr): ₹799 & ₹1,699
Desktop + Mobile (1yr & 3yr): ₹4,299 & ₹8,999
Key Limits:
✅ Include silver plan features
✅ Generate E-Way Bills
✅ Quick Billing, Add TCS on Invoices
✅ Preferred customer support
Core Features of Vyapar
✔️ Accounts Payable/Receivable
✔️ Customizable Invoices
✔️ GST Compliance
✔️ User Interface & Ease of Use
✔️ Multi-User Access
✔️ E-Invoice and E-Way Bill Creation
✔️ Real-Time Online Sync
✔️ Tax Calculations
Pros
Simple interface built for Indian small businesses
Strong inventory + GST + e-way bill system
Mobile app sync for business on the go
Most affordable in the list
Cons
Not suitable for large or multi-branch enterprises
Limited automation and integrations
No deep project accounting features
8. Busy
BUSY Accounting Software is a complete business accounting solution designed for small and medium-sized businesses. It offers both desktop-based and cloud-based versions, allowing businesses to choose the setup that works best for them. Known for its user-friendly design, BUSY makes it easy to manage daily accounting tasks like billing, inventory, GST filing, and financial reporting. With a clean and intuitive interface, even users with minimal accounting experience can navigate the software comfortably and streamline their business operations.
A) Busy Desktop-Based Plans (Perpetual Licenses)
i) Express Plan
Single User: ₹0
Multi User: ₹0
Key Limits:
✅ Invoices, Receipts, Inventory, JVs etc
✅ Accounting for Multiple Companies
✅ MIS Reports
✅ P&L and Balance Sheet
ii) Basic Plan
Single User: ₹9,999
Multi User: ₹24,999
Key Limits:
✅ Unlimited Invoices, Billing / Invoicing
✅ Ledger Reconciliation
✅ Multiple Godown Inventory
✅ Receivables & Payables
✅ Data Security & User-wise
✅ Data Exchange Among BUSY Users
iii) Standard Plan
Single User: ₹14,999
Multi User: ₹39,999
Key Limits:
✅ Include basic plan features,
✅ Auto E-Invoice & E-Way Bill Generation,
✅ Auto Download & Reconcile GSTR 1/3B/2A/2B
✅ Receivables & Payables
iv) Enterprise Plan
Single User: ₹19,999
Multi User: ₹57,999
Key Limits:
✅ Include standard pal features
✅ Voucher/Master Approval & Rejection
✅ Managing Multiple GSTINs
B) Busy Cloud-Based Plans (Online)
i) Access Edition
Yearly: ₹10,800
Quarterly: ₹4,500
Yearly: ₹7,200 For Additional Company
Quarterly: ₹2,250 For Additional Company
ii) SQL Edition
Yearly: ₹16,800
Quarterly: ₹5,250
Yearly: ₹13,200 For Additional Company
Quarterly: ₹3,750 For Additional Company
C) Busy Mobile App
1–4 Devices: ₹2,499 per year.
5 or More Devices: ₹1,999 per year
Notes:
▪️Prices are exclusive of GST.
▪️free trial available.
▪️Pricing and availability may vary based on your country.
▪️Sometimes, due to special discount offers, the pricing may vary.
Core Features of Busy
✔️ Accounting
✔️ GST Accounting
✔️ Financial Accounting
✔️ Auto E-way Bill
✔️ Auto E-invoice
✔️ GSTR Reconciliation
✔️ GST Billing / Invoicing
✔️ Inventory Management
Pros
Best for traders, distributors, and wholesalers
Auto GST reconciliation & e-invoice
Strong inventory and warehouse management
Both desktop and cloud versions available
Cons
Dated interface for new users
Limited third-party app integrations
Support response is slower during peak hours
9. Wave
Wave Accounting is a cloud-based accounting software designed specifically for small businesses, freelancers, and entrepreneurs. It offers a user-friendly platform to manage finances efficiently, eliminating the need for manual spreadsheets or complex accounting systems.
Being cloud-based, Wave allows users to access their financial data from anywhere with an internet connection. This flexibility ensures that business owners can manage their accounts on the go, whether from a desktop, laptop, or mobile device.
Wave Accounting Software Pricing
i) Stater Plan
Price: $0
Key Limits:
✅ Create unlimited estimates
✅ Invoices, bills, and bookkeeping records
✅ Invoice on-the-go with the mobile app
✅ Manage cash flow
✅ Customers in one dashboard
ii) Pro Plan
Monthly: $16
Yearly: $170
Key Limits:
✅ Include start plan features
✅ Auto-import bank transactions
✅ Auto-merge and bank transactions
✅ Digitally capture unlimited receipts
✅ Automate late payment reminders
Add-Ons (Available for All Plans)
➡️ Capture unlimited receipts: $8 monthly or $72 yearly (standard plan)
➡️ Capture unlimited receipts: $16 monthly or $170 yearly (pro plan)
Core Features of Wave
✔️ Create invoices quickly
✔️ GST Accounting
✔️ Cash flow
✔️ Accept payments online
✔️ Auto E-invoice
✔️ Create custom estimates
✔️ Access from anywhere, anytime
Pros
Free plan with invoicing & bookkeeping
Great UI for freelancers and solopreneurs
Receipt scanning and payment options
Cloud access from any device
Cons
Limited advanced features
No inventory, project or payroll (in most countries)
Not suitable for growing companies
Kashoo is a cloud-based accounting software designed specifically for small businesses, freelancers, and entrepreneurs. As a fully online platform, it allows users to manage their finances from any device with internet access, eliminating the need for desktop installations.
Being cloud-native, Kashoo provides the convenience of accessing your financial data anytime and anywhere. This feature is particularly beneficial for business owners who are frequently on the move or operate remotely. The platform ensures real-time synchronization across devices, facilitating seamless collaboration with accountants or team members.
Kashoo Accounting Software Pricing
i) TrulySmall Accounting
Accounting Monthly:$20
Yearly: $216
Key Limits:
✅ Automate Accounting Process
✅ Send Invoices
✅ Track Income & Expenses, Track Sales Tax
✅ Essential Reporting
✅ True Double Entry Ledger
✅ IRS/CRA Standard CoA
ii) Kashoo Advanced Accounting
Yearly: $324
Key Limits:
✅ Send and track Invoices
✅ Customize design/layout
✅ Accept Payments, Visual Dashboard
✅ Advanced Business reports
✅ Income & Expense Tracking
✅ Payroll Integration
Core Features of Kashoo
✔️Invoicing
✔️Expense Tracking
✔️Bank Reconciliation
✔️Financial Reporting
✔️Multi-Currency Support
Pros
Simple automation for bookkeeping
Clean mobile-first design and remote access
Multi-currency support & solid reporting
Easy to collaborate with accountants
Cons
Limited integrations compared to others
Inventory and payroll features are basic
Not ideal for large businesses with complex needs
Small Business Accounting Software Ratings (2026)
| Software | Overall Rating | Ease of Use | Pricing Value | Features & Tools | Support | Ideal For |
|---|---|---|---|---|---|---|
| Zoho Books | 4.8/5 | 4.7 | 4.9 | 4.8 | 4.7 | SMEs, Startups, Indian businesses |
| FreshBooks | 4.6/5 | 4.9 | 4.4 | 4.5 | 4.6 | Freelancers, Coaches, Agencies |
| QuickBooks Online | 4.7/5 | 4.6 | 4.5 | 4.9 | 4.7 | Growing startups & expanding businesses |
| Xero | 4.6/5 | 4.5 | 4.4 | 4.8 | 4.6 | International & multi-currency operations |
| Sage | 4.5/5 | 4.4 | 4.3 | 4.8 | 4.5 | Medium businesses & manufacturing |
| TallyPrime | 4.5/5 | 4.6 | 4.5 | 4.4 | 4.3 | Retail, GST-heavy & inventory-focused |
| Vyapar | 4.4/5 | 4.6 | 4.7 | 4.3 | 4.2 | Indian MSMEs and shop owners |
| Busy | 4.4/5 | 4.3 | 4.6 | 4.2 | 4.1 | Traders & wholesalers |
| Wave | 4.3/5 | 4.7 | 5.0 | 3.8 | 4.0 | Freelancers & solopreneurs |
| Kashoo | 4.2/5 | 4.4 | 4.2 | 4.1 | 4.0 | Small remote teams & mobile-first users |
Tips for Choosing the Right Accounting Software
With so many accounting tools available today, selecting the right one can get confusing. The best choice depends on your business needs, budget, and the level of automation you require. Use the tips below to make a confident decision:
Define Your Needs
Identify the features you must have—such as invoicing, expense tracking, inventory, or multi-currency support. Choose software that aligns with your daily operations.
Set a Budget
Decide how much you can invest. Advanced or industry-specific features usually come with a higher price, so plan accordingly.
Research and Compare Options
shortlist at least three tools that match your needs and budget. Compare their features, usability, and support.
Try Before You Buy
Use free trials or request a demo. Most platforms offer a 30-day trial or a guided walkthrough to help you understand the software.
Read User Reviews
Check customer feedback and expert opinions. Reviews help you spot strengths, weaknesses, and real-world performance.
What to Consider When Choosing Accounting Software
The right accounting software helps you manage finances smoothly and avoid costly mistakes. Before making a decision, evaluate how well the tool fits your business needs, budget, and long-term goals. Here are the key factors to consider:
1. Integrations
Choose software that connects with your bank, e-commerce tools, payroll systems, and CRM. Seamless integrations save time and reduce manual data entry.
2. Business Needs
Match the software to your business type and size. Freelancers may need simple invoicing, while retailers or manufacturers may require inventory, tax modules, or advanced reporting.
3. Budget
Review both upfront and ongoing costs. Consider subscription pricing, add-ons, extra user fees, and upgrades. Use free trials to test the value before committing.
4. Cloud-Based Access
Cloud accounting offers flexibility, real-time updates, remote access, and strong security. It also eliminates the need for expensive on-premise systems.
5. Ease of Use
Pick a user-friendly platform—especially if you handle finances yourself. Tools with tutorials, guides, and strong support make onboarding smoother.
6. Scalability
Choose software that can grow with your business. Look for options that allow more users, advanced features, and tax compliance support as your needs expand.
Types of Accounting Software
Accounting software varies by how it’s deployed and the features it offers. Understanding these differences helps you choose the best option for your business.
● On-Premises Accounting Software
Installed on your company’s own servers, this option gives full control over data and systems. It is highly secure but comes with higher upfront costs, hardware requirements, and ongoing maintenance.
● Cloud-Based Accounting Software
Hosted online and accessed through a browser, cloud software offers flexibility and scalability. It provides automatic updates, remote access, and usually follows a subscription pricing model, making it easier to manage and more cost-effective.
Based on Functional Capabilities
● Basic Accounting Software
Designed for simple bookkeeping needs, these tools are great for freelancers or micro-businesses. They handle basic tasks like invoicing, expense tracking, and report generation.
● Small Business Accounting Software
Tailored for SMEs, these solutions include features like payroll processing, inventory management, and tax preparation — providing a more comprehensive financial toolkit.
● Enterprise Accounting Software
Built for large organizations, enterprise-grade software handles complex needs like multi-currency support, consolidation of financial data, and advanced reporting.
● Industry-Specific Accounting Software
Some industries — like hospitality, construction, or healthcare — have unique accounting requirements. These tools are customized with features that match your business model.
● Integrated Accounting Software
These platforms combine accounting functions with other business tools like CRM, project management, and HR systems, creating a unified workflow across departments.
Essential Features to Look For Accounting Software
When comparing accounting tools, certain features are essential for smooth financial management and long-term scalability. Here are the must-have features:
Double-entry accounting – Ensures financial accuracy and clean record-keeping.
Accounts payable & receivable – Tracks money owed and incoming payments.
Invoicing – Creates professional invoices and monitors payment status.
Reporting tools – Offers insights into financial performance and trends.
Bank reconciliation – Matches transactions with bank statements automatically.
Payroll processing – Handles salaries, deductions, and compliance needs.
Inventory management – Manages stock levels and product tracking.
Mobile access – Enables financial management from any device.
Multi-user access – Supports collaboration across teams.
Integrations – Connects with banks, CRMs, payment gateways, and e-commerce.
Security & compliance – Protects financial data and meets regulatory standards.
Scalability – Grows with your business and supports expanded needs.
Advanced Features to Consider
Beyond core functions, top accounting platforms include advanced tools that boost productivity and help businesses scale. These features offer deeper control, automation, and efficiency:
Project management integration – Tracks project budgets, timelines, and profitability.
Vendor management – Organizes supplier details and streamlines procurement.
Third-party integrations – Connects with payment gateways, ERPs, and other essential tools.
CRM and ERP capabilities – Manages clients, sales, and finances from a unified dashboard.
Multi-currency support – Handles global transactions with accurate exchange rates.
Workflow automation – Reduces manual work and improves operational efficiency.
Best Accounting Software by Business Situation
| Business Type / Need | Recommended Software |
|---|---|
| Freelancers & Consultants | FreshBooks, Wave |
| Startups | QuickBooks Online / Xero |
| Indian SMEs | Vyapar / Zoho Books / TallyPrime |
| Ecommerce & Inventory Businesses | TallyPrime, Zoho Books |
| Service-based Agencies | FreshBooks, Zoho Books |
| NGOs & Non-Profits | Sage |
| Multi-branch / Multi-country Companies | Xero / QuickBooks |
| Completely Free Tool Required | Wave |
Future Trends in Accounting Software (2027 & Beyond)
The accounting industry is rapidly shifting toward zero-touch automation. By 2027, most small businesses will move from traditional bookkeeping to smart, AI-powered accounting systems. Key trends include:
AI-driven automation
– Auto-categorization of transactions
– Predictive cash-flow forecasting
– Error detection & fraud alerts
Self-filing tax engines
– Automatic GST/VAT returns
– Automated compliance updates
Mobile-first accounting
– Full financial control from smartphones
– Real-time invoicing & payments
Tighter ecosystem integrations
– CRM, POS, HRMS & ERP systems syncing data automatically
Cross-country compliance
– Multi-currency + country-specific tax rules
Businesses adopting these tools early will gain speed, accuracy and financial visibility.
Final Thoughts
Smart accounting software can significantly improve your financial performance. Whether you’re a freelancer managing invoices or a growing startup handling complex transactions, the right tool can streamline your work and reduce errors.
Focus on your business needs, choose features that match your goals, and select a platform that can scale as your business grows.
Accounting Software in 2026 — Final Picks
| Award | Software | Why It Wins |
|---|---|---|
| ⭐ Best Overall | Zoho Books | Complete automation, GST compliance, scalable pricing, strong integrations |
| 💰 Best Value for Money | Wave | 100% free plan with invoicing, receipts & cashflow — great for solo entrepreneurs |
| 🔁 Best for Growing Startups | QuickBooks Online | Advanced reporting, multi-currency, class/location tracking & workflow automation |
| 📦 Best for Retail & Inventory | TallyPrime | Deep inventory control, GST reporting, e-invoicing, and offline stability |
| 👤 Best for Freelancers | FreshBooks | Beautiful invoicing, time tracking & project/client billing |
| 🌍 Best for International Businesses | Xero | Strong global compliance, multi-currency & accurate bank reconciliation |
| 🇮🇳 Best for Indian SMEs | Vyapar / Zoho Books | GST billing, e-invoice, e-way bill and multi-platform affordability |
FAQ: Accounting Software for Small Businesses
FreshBooks, QuickBooks Online, and Wave are among the most user-friendly accounting platforms for small businesses. These tools feature intuitive interfaces, minimal technical jargon, and guided workflows — making them ideal for non-accountants and solopreneurs.
They avoid complex financial terminology like “accounts receivable” or “general ledger,” focusing instead on simple, actionable tasks such as invoicing, expense tracking, and payment management.
Accounting software streamlines record-keeping by eliminating repetitive data entry. Once you create a customer, vendor, or product record, the system stores it for future use.
For example:
- You can store extra details like a customer’s birthday or “customer since” date.
- Product records can include inventory levels, pricing, and reorder points.
- Transactions automatically pull from these records, reducing manual input and errors.
This not only saves time but also helps maintain consistency and accuracy in your financial data.
Most small business accounting platforms support the following transaction types:
- Invoices
- Bills
- Estimates
- Payments
Advanced options like Xero and Zoho Books offer additional forms such as:
- Credit notes
- Purchase orders
- Sales receipts
- Statements
These platforms provide customizable templates so you can easily fill in details using drop-down lists and pre-populated fields.
Once a transaction is completed, you have several options:
- Save as draft or final version
- Print or email directly to clients
- Attach payment instructions (e.g., credit card or bank transfer)
- Generate PDFs
- Record payments received
- Set up recurring invoices
Some platforms integrate with payment processors, allowing customers to pay directly from the invoice.
Yes. Most platforms allow you to:
- Track and categorize expenses
- Upload digital receipts (via smartphone camera)
- Use OCR (Optical Character Recognition) to extract key info like amount, date, and vendor
- Create expense reports
QuickBooks Online and Xero even auto-fill expense forms based on uploaded receipts, saving you time and reducing manual entry errors.
Yes, connecting your bank accounts and credit cards to your accounting software is highly recommended.
Benefits:
- Real-time balance visibility
- Automatic transaction imports
- Easier reconciliation
- Accurate categorization (many platforms auto-categorize entries)
You can also:
- Match transactions (e.g., invoice and payment)
- Split transactions across categories
- Add notes or adjust incorrect classifications
This helps ensure accurate reporting and simplifies tax preparation.
Reports give you insights into your financial health and operational performance. There are two main types:
A. Business Owner-Friendly Reports:
- Sales Tax Owed
- Profitability Analysis
- Customer Payment History
- Top-Selling Products/Services
- Outstanding Invoices
These help you make informed decisions about pricing, expenses, and growth opportunities.
B. Standard Financial Reports:
- Balance Sheet
- Profit and Loss Statement
- Cash Flow Statement
- Trial Balance
These are essential when applying for loans or attracting investors. While the software can generate them, interpretation may require an accountant or financial expert.
Yes, most modern accounting platforms offer mobile apps that let you:
- Create and send invoices
- Record and track expenses
- Take photos of receipts
- View dashboards and key metrics
- Accept payments
- Manage customer and vendor records
While full reporting and advanced features are better suited for desktop, mobile apps are great for staying on top of day-to-day finances while on the go.
Support varies by platform, but common offerings include:
- Live chat and email support
- Phone assistance during business hours
- Help articles and searchable knowledge bases
- Context-sensitive guidance within the app
Premium support options:
- QuickBooks Live: Offers bookkeeping support from certified professionals
- Wave Advisors: Provides fee-based bookkeeping and coaching
These services can help with setup, categorization, month-end closing, and preparing for tax season.
Your choice depends on your specific needs:
Try free trials or demos before committing to ensure the software fits your workflow.
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